NotebookLM Enterprise is a secure, compliant, and enterprise-ready AI-powered research and writing tool, designed specifically for organisations that require a scalable solution. It allows users to summarise and extract information from various complex sources. The platform includes features that enhance the functionality of its personal counterpart, tailored for enterprise environments.
Table of Contents
Availability
NotebookLM Enterprise is a secure, enterprise-ready version of NotebookLM Plus, designed for use within a Google Cloud environment. It is available either as a standalone product or as part of a Google AgentSpace Enterprise subscription.
- Google Cloud Integration: NotebookLM Enterprise integrates seamlessly into the Google Cloud ecosystem. Organisations must have a Google Cloud account and enable the Vertex AI Agent Builder API to use the product.
- Purchase Options:
- It can be purchased as a standalone product.
- It is also available as part of the Google Agentspace Enterprise subscription, offering a broader AI-powered search and agent solution.
Standalone NotebookLM Enterprise vs. NotebookLM Enterprise within Google Agentspace Enterprise
Standalone NotebookLM Enterprise is primarily configured as a focused AI-powered research and writing tool. Its setup emphasises secure user access and data protection, leveraging Identity and Access Management (IAM) roles, configuration of third-party identity providers, and a project-specific user interface URL. This configuration ensures that the data remains within the user’s designated Google Cloud project, accessible only by authorised personnel with the appropriate permissions.
On the other hand, NotebookLM Enterprise within Google Agentspace Enterprise is integrated into a broader enterprise solution that combines AI-powered search, automation, and information discovery. While the core features of NotebookLM remain, its data is now part of the larger enterprise information ecosystem accessible through Agentspace. Agentspace serves as a central search hub, ingesting data from multiple sources—whether structured or unstructured—applying generative AI to enhance search results and insights.
The setup within Agentspace requires additional configuration, including the definition of data sources, creation of search applications, and the establishment of user permissions based on the organisation’s identity provider. This configuration allows enterprises to apply granular access controls and make the most of their data while ensuring that employees can seamlessly interact with relevant content and AI-generated insights.
Available Regions, Data Residency, and Data Deletion for NotebookLM Enterprise Standalone Version
NotebookLM Enterprise is available in the US multi-region, with data remaining within the user’s Google Cloud project. As of 13 January 2025, data residency for NotebookLM Enterprise is not available in the European Union multi-region. Users cannot specify the region where the data is stored; it remains in the user’s Google Cloud project.
Importantly, data can only be accessed by NotebookLM Enterprise itself and cannot be accessed through other Google Cloud services, such as Cloud Storage. When users delete a notebook, the associated data is also deleted. Similarly, when the entire project is deleted, all data linked to the project is also removed. This ensures that data management and residency are tightly controlled within the Google Cloud project.
Pricing
NotebookLM Enterprise pricing is not publicly available and is customised based on factors such as deployment scale, features, number of users, and support needs. Pricing can vary depending on whether it’s purchased standalone or as part of Google Agentspace Enterprise. As it relies on other Google Cloud services, the total cost depends on usage of these services. For accurate pricing, organisations must contact Google for a tailored quote, as negotiated contracts may also be offered based on specific customer requirements. As of 13 January 20025, NotebookLM Enterprise bundled with AgentSpace is offered only as an early access programme
New Google Cloud users can avail themselves of a $300 free credit for select services, which can be applied towards products like NotebookLM Enterprise. A new Google Cloud account is eligible to try NotebookLM Enterprise free of cost for up to 90 days, allowing users to evaluate the tool, either as a standalone product or as part of Google Agentspace Enterprise. In addition, they gain access to over 20 free-tier products with specified monthly usage limits, further aiding in evaluating the service without immediate costs.
Implementation and Support for NotebookLM Enterprise
If organisations lack the self-sufficiency to manage the complex setup, deployment, and maintenance, or prefer to outsource these tasks, implementation and support services are available through certified partners. These services may include:
- Consulting: Experts assist in understanding and aligning NotebookLM Enterprise with the organisation’s needs.
- Deployment: Partners help with the installation and configuration of NotebookLM Enterprise.
- Ongoing Support: Continuous technical support is provided to ensure smooth operations.
- Guidance: Partners offer strategic advice to optimise the use of the platform.
- Optimising Costs and Resources: Assistance in managing and reducing costs while maximising the efficiency of resources.
These services are designed to help organisations fully leverage NotebookLM Enterprise for their specific requirements.
Comparing NotebookLM to NotebookLM Plus
NotebookLM Enterprise is comparable to NotebookLM Plus, as it includes all the functionality of NotebookLM Plus but adds enterprise-grade security, compliance, and administrative controls. Specifically, NotebookLM Enterprise is designed for enterprise use with enhanced security, compliance, and administrative features. It provides a layer of security and control essential for enterprise environments. If an organisation does not require these additional features, NotebookLM Plus for Google Workspace is likely sufficient.
Why NotebookLM Enterprise?
NotebookLM Enterprise is designed for enterprise environments due to its enhanced compliance and administrative features compared to the personal version. Here’s a breakdown of why this distinction is significant:
Compliance
VPC-SC Compliance
NotebookLM Enterprise is VPC-SC (Virtual Private Cloud Service Controls) compliant, ensuring that user data remains within the Google Cloud project and cannot be shared externally. This is critical for organisations that must adhere to strict data security and privacy regulations.
Data Residency
In NotebookLM Enterprise, data is stored within the user’s Google Cloud project, specifically in the US multi-region. This allows enterprises to maintain control over where their data resides.
Administrative Features
IAM Integration
NotebookLM Enterprise leverages Google Cloud Identity and Access Management (IAM) for user access control and permissions. This allows administrators to manage user roles and permissions with granular control.
Predefined IAM Roles
NotebookLM Enterprise offers five predefined IAM roles (Cloud NotebookLM Owner, Cloud NotebookLM User, Cloud Notebook Owner, Cloud Notebook Editor, and Cloud Notebook Viewer), providing fine-grained access control over the platform and individual notebooks. These roles should be assigned to individual notebooks, not at the project level, to maintain fine-grained control.
Separate Interfaces
NotebookLM Enterprise has distinct admin and user interfaces. Administrators use the Google Cloud Console UI to configure the service, while end users access NotebookLM Enterprise through a project- and region-specific URL.
Authentication Options
NotebookLM Enterprise supports multiple authentication frameworks, including Google Identity and third-party identity providers, either through synced identities or Workforce Identity Federation. This provides flexibility for organisations with different authentication needs.
Enhanced Functionality
Usage Limits and Data Source Support
NotebookLM Enterprise allows 500 notebooks, 300 sources per notebook, and 500 queries per notebook. NotebookLM Enterprise supports file types like DOCX and PPTX, alongside PDFs, Google Docs, and Google Slides. This is important for organisations that use a variety of document formats.
Controlled Sharing
Notebooks are private by default and can only be shared with other users within the same Google Cloud project. Access to audio summaries is tied to notebook permissions.
Who is NotebookLM Enterprise Meant For?
NotebookLM Enterprise is designed for organisations that require a secure, compliant, and scalable AI-powered research and writing tool. It is particularly suited for enterprise environments where data security, compliance, and administrative control are paramount.
Who Should Consider NotebookLM Enterprise?
Organisations Requiring Enhanced Security and Compliance
NotebookLM Enterprise is VPC-SC compliant, ensuring that data remains within the Google Cloud project and isn’t shared externally. This is crucial for organisations that must adhere to strict data privacy regulations. The enterprise version also ensures data residency within the user’s Google Cloud project, specifically in the US multi-region.
Businesses Needing Administrative Control Over User Access and Permissions
NotebookLM Enterprise integrates with Google Cloud IAM, allowing administrators to manage user roles and permissions with granular control. It offers predefined IAM roles such as Cloud NotebookLM Owner, Cloud NotebookLM User, Cloud Notebook Owner, Cloud Notebook Editor, and Cloud Notebook Viewer, providing fine-grained control over access to the platform and individual notebooks. The platform also offers separate admin and user interfaces.
Organisations Needing to Share Notebooks Securely Within Their Teams
Notebooks in NotebookLM Enterprise are private by default and can only be shared with users within the same Google Cloud project. Sharing is controlled by Viewer and Editor permissions, ensuring appropriate access management.
Who Should NOT Consider NotebookLM Enterprise?
Individual Users or Small Teams with Basic Needs: If an organisation does not require enterprise-grade security, compliance, or administrative features, the personal version of NotebookLM, which is free for personal use, or NotebookLM Plus for Google Workspace may be sufficient.
Users Needing Public Sharing: The personal version of NotebookLM allows for public sharing via links or email, which the enterprise version does not support. If public sharing is required, the personal version may be more appropriate.
Organisations Unwilling to Manage Users with Google Cloud IAM: If your organisation does not wish to use Google Cloud’s IAM tools to manage permissions, NotebookLM Enterprise would not be suitable.
Organisations That Do Not Need Enhanced Compliance: If your organisation is not required to adhere to strict data privacy regulations and does not need the data residency features of NotebookLM Enterprise, the personal or NotebookLM Plus for Google Workspace version may be sufficient.
Organisations That Do Not Need the Higher Usage Limit: Organisations that don’t need the higher notebook, source, and query limits need not use the enterprise version.
In Summary
NotebookLM Enterprise is tailored for organisations that require a secure, compliant, and scalable solution with granular administrative controls and enhanced functionality. Organisations that do not require these features can consider the personal version of NotebookLM or NotebookLM Plus for Google Workspace .