Silhouettes of professionals collaborating in a modern office environment, representing the teamwork and ai-powered features of notebooklm enterprise Silhouettes of professionals collaborating in a modern office environment, representing the teamwork and ai-powered features of notebooklm enterprise

AI Meets Enterprise: Discover the Power of NotebookLM Enterprise

NotebookLM Enterprise is a secure and compliant AI tool designed for organisations, enabling seamless data management, storage, and collaboration

NotebookLM Enterprise is a highly compliant, enterprise-ready version of NotebookLM Plus for Google Workspace, designed as an AI-powered research and writing tool that helps users summarise and extract information from complex sources. It is tailored for organisations that require a secure, compliant, and scalable solution. Building on the enhanced functionality of NotebookLM Plus, which itself is an upgrade of NotebookLM Free (NotebookLM Personal), the Enterprise version introduces enhanced features that cater specifically to businesses with strict data privacy and administrative needs.

Transitioning from Personal to Plus to Enterprise

NotebookLM is available in three tiers: the personal (free) version, NotebookLM Plus, and NotebookLM Enterprise. NotebookLM Plus builds on the free personal tool by offering higher usage limits and expanded file type support, providing a more robust experience for users. The Enterprise version builds on the features of NotebookLM Plus by introducing greater control, data privacy, and security measures, making it ideal for organisations with stringent compliance needs.

Integration with Vertex AI and BigQuery

NotebookLM Enterprise operates within the Google Cloud environment, seamlessly integrating with Vertex AI and BigQuery to enhance its capabilities:

  • Vertex AI: Provides tools for building, tuning, and deploying foundation models. This enables organisations to leverage advanced AI capabilities for automation, summarisation, and research enhancements.
  • BigQuery: Serves as a powerful data warehouse for storing and analysing large datasets. This integration ensures efficient data management and supports data-driven decision-making within the platform.

By combining these technologies, NotebookLM Enterprise empowers teams to optimise their research workflows with robust AI and data analysis capabilities. NotebookLM Enterprise operates within the Google Cloud environment, leveraging BigQuery for data analysis and storage and Vertex AI for machine learning. Vertex AI enables organisations to build, fine-tune, and deploy foundation models, enhancing AI-driven research and automation capabilities. BigQuery provides robust infrastructure for storing and analysing large datasets, ensuring seamless integration with NotebookLM Enterprise’s research and writing workflows.

Key Features of NotebookLM Enterprise

Security and GDPR Compliance Concerns

  • VPC-SC Compliance: Ensures data remains within the Google Cloud project and cannot be accessed externally. This compliance is integral to GDPR requirements and data residency standards.
  • Data Residency: As of January 16, 2025, data residency for NotebookLM Enterprise is not available in the European Union multi-region. Data is stored in the US multi-region. For GDPR compliance, EU-based organisations can store BigQuery datasets in EU-based regions.
  • GDPR Compliance: Supports Standard Contractual Clauses (SCCs) and Data Processing Agreements (DPAs) to meet strict data protection regulations. Implementing SCCs and DPAs is necessary for cross-border data transfers to ensure GDPR compliance.

IAM Roles and Access Control

  • Managed through Google Cloud Identity and Access Management (IAM), offering fine-grained control over user access and permissions.
  • Includes five predefined IAM roles: Cloud NotebookLM Owner, Cloud NotebookLM User, Cloud Notebook Owner, Cloud Notebook Editor, and Cloud Notebook Viewer.
  • Roles should be assigned at the notebook level rather than the project level for precise access control, enabling specific permissions for individual notebooks.
  • The project owner must assign the Cloud NotebookLM Owner role to administrators who will configure and manage NotebookLM Enterprise. This role is essential for enabling administrative controls, user management, and ensuring secure operation of the platform.

Separate User and Admin Interfaces

  • User Interface: Provides a project- and region-specific URL for end-users, allowing them to create and manage notebooks.
  • Admin Interface: Accessible through the Google Cloud Console, enabling administrators to configure authentication, roles, and permissions.

Flexible Authentication Options

  • Supports both Google Identity and third-party identity providers like Azure AD, Okta, and Ping for seamless user authentication.

Source File Type Support

NotebookLM Enterprise supports a wide array of source file types to accommodate diverse organisational needs, including:

  • PDFs
  • Google Docs
  • Google Slides
  • DOCX (Microsoft Word documents)
  • PPTX (Microsoft PowerPoint presentations)
  • Website URLs
  • YouTube Videos
  • Audio Files
  • Text Files
  • Markdown Files

Among these, DOCX and PPTX support are unique to NotebookLM Enterprise compared to NotebookLM Plus, enabling enhanced functionality for organisations relying on Microsoft Office tools. This broad compatibility ensures users can integrate data from diverse sources into their research workflows seamlessly.

NotebookLM Enterprise Usage Limits

  • Notebooks: Up to 500 notebooks.
  • Sources: Up to 300 sources per notebook.
  • Chat Queries: Up to 500 chat queries per day.
  • Audio Overview (Podcast) Generation: Up to 20 audio generations per day. Access to audio summaries is tied to notebook permissions.

Data Lifecycle

Data is deleted when the notebook or project is deleted. It can only be accessed by NotebookLM Enterprise and not through other Google Cloud services, such as Cloud Storage. This ensures that all data management processes align with stringent security protocols and compliance requirements.

Controlled Sharing and Collaboration

  • Notebooks are private by default and can only be shared within the same Google Cloud project.
  • Sharing permissions are tied to predefined IAM roles, ensuring secure collaboration.

Teamwork and Collaboration

NotebookLM Enterprise enhances teamwork by acting as a centralised hub for research and collaboration. Notebooks are private by default and can only be shared with authorised users within the same Google Cloud project, using predefined IAM roles for controlled access. The integration of IAM allows administrators to assign roles at the notebook level, ensuring fine-grained access control.

With seamless support for diverse file types such as DOCX, PPTX, and PDFs, teams can work collaboratively on a wide range of documents. The platform’s ability to track contributions fosters accountability and transparency, enabling teams to understand who contributed and when. Audio summaries tied to notebook permissions further enhance accessibility, ensuring all team members stay aligned. By leveraging AI for research within a secure Google Cloud environment, NotebookLM Enterprise facilitates productive, efficient, and cohesive collaboration.

Deployment Options: Standalone vs. Google Agentspace Enterprise

NotebookLM Enterprise offers two deployment options, each tailored to different organisational needs:

  • Standalone Deployment: This setup is a focused AI-powered research and writing tool. It is ideal for organisations seeking a secure, self-contained environment where all data remains confined within the user’s Google Cloud project. Standalone deployment is best for businesses prioritising control over research workflows without the need for broader enterprise integration.
  • Google AgentSpace Enterprise Integration: This option expands NotebookLM Enterprise’s capabilities, integrating it into a larger enterprise ecosystem. With AgentSpace, organisations can leverage AI-powered search, automation, and information discovery across multiple data sources. Data becomes part of a centralised enterprise information system, enabling advanced workflows and collaboration. Further, AgentSpace provides expert AI agents to automate repetitive tasks, enhancing productivity.

By choosing the deployment type that aligns with their goals, organisations can maximise the benefits of NotebookLM Enterprise while maintaining flexibility in how they manage and process data.

Pricing and Deployment

NotebookLM Enterprise pricing is tailored based on the organisation’s needs, considering factors such as deployment scale, required features, and user numbers. Key points include:

  • Custom Quotes: Organisations must contact Google directly for pricing.
  • Trial Options: New Google Cloud accounts receive a $300 free credit and a 90-day trial to evaluate the product.
  • Bundled Offering: As of January 2025, NotebookLM Enterprise is bundled with Google Agentspace Enterprise in an early access programme.

Use Cases for NotebookLM Enterprise

NotebookLM Enterprise is transforming operations across various sectors, providing tailored solutions for diverse organisational needs:

  • Pharmaceutical Research: Enables secure collaboration on complex drug development projects.
  • Legal Firms: Facilitates analysis of case documents and legal research with stringent access controls.
  • Financial Analysis: Assists analysts in evaluating market risks using AI-driven insights.
  • Manufacturing: Predicts potential equipment downtime through data analysis.
  • Government Agencies: Supports the secure handling of sensitive data for policy development and interdepartmental collaboration.
  • Media and Journalism: Aids in managing extensive research, ensuring source accuracy, and generating quick summaries for breaking news.
  • Healthcare: Assists healthcare organisations in securely analysing patient data and research papers for improved treatment protocols.
  • Technology and Software Development: Facilitates secure project documentation and accelerates innovation through collaborative research insights.

Ethical Considerations

While NotebookLM Enterprise offers unparalleled capabilities, organisations must ensure ethical usage to build trust and promote long-term success. This includes maintaining transparency by clearly documenting how the AI algorithms function, addressing biases that could lead to unfair or harmful outcomes, and adhering to robust privacy regulations such as GDPR. Organisations should also establish internal guidelines to govern how AI outputs are used, ensuring that the technology is leveraged responsibly and aligns with their ethical and operational goals. Furthermore, ongoing monitoring and audits of AI behaviour can help mitigate risks and ensure consistent compliance with industry standards.

Conclusion

NotebookLM Enterprise is a transformative tool for organisations looking to harness AI for research and collaboration securely. Whether used as a standalone product or within Google Agentspace, it combines robust features with stringent compliance measures to meet the demands of modern enterprises. By integrating this platform responsibly, organisations can unlock new levels of efficiency, innovation, and collaboration. with stringent compliance measures to meet the demands of modern enterprises. By integrating this platform responsibly, organisations can unlock new levels of efficiency, innovation, and collaboration.

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